Registry Officer

Key Responsibilities/ Duties / Tasks

Developing, maintaining, verifying and evaluating existing records systems.

Ensuring safe custody, utmost security, monitoring file movement and confidentiality of data

Maintaining a proper electronic filing system (EDMS) that enables easy and swift retrieval

Modify and streamline the filing systems by appending identification of records, numbers or codes to the filing index

Responding to requests for statements, checks, and various member documents from branch and department personnel

Work with internal legal department/security personnel and law enforcement entities in producing requested records for subpoenas, Tax Summons and or Search Warrants.

Classifying and indexing records and destroying or archiving the finished datatresords.

Implement a system to ensure control of document movement.

Maintains safe custody of member confidential envelopes for dependantsnominees.

Prepare registry report and forward it to the immediate supervisor on monthly basis.

Coordinate and supervise all branch registries and their functionalities.

Any other lawful duty assigned from time to time by the supervisor or any other person placed in authority.

Academic qualifications

Bachelor’s degree in information science or any related course.

Diploma in archives and records management is an added advantage

Professional Qualifications / Membership to professional bodies

Kenya Association of Records Managers and Archivists (KARMA).

Previous relevant work experience required.

At least 5 years’ experience in a busy library, Sacco registry or any related field.

Functional Skills, Behavioural Competencies/Attributes:

Highly organized

High level of confidentiality

Reliability and flexibility