Records Management Assistant

Overall purpose of the job

Reporting to the Assistant Director, Human Resource & Administration the incumbent will assist in implementation of records management policies, procedures, processes and standards.

Job specifications (duties)

The duties and responsibilities at this level entail: –

Ensuring that letters are appropriately filed and marked to action officers;

Controlling and opening of files and updating file index;

Ensuring security of information/files in the registry;

Up-dating and maintaining up-to-date file movement records;

Ascertaining the general cleanliness of the registry; and

Certifying that pending correspondence and bring-ups are checked and appropriate action taken;

Renewing file covers;

Ensuring proper handling of documents, pending correspondence and bring-ups; and

Receiving and dispatching letters and maintaining related registers.

Persons’ specifications

For appointment to this grade, an officer must have: –

Diploma in Records Management/ Information Management/ Information Science/ or equivalent from a recognized Institution;

Proficiency in Computer Applications; and

Meet requirements of Chapter 6 of the Constitution.